Customer story · Pilkadaris Advisory
Pilkadaris Advisory cut amortisation from hours in Excel to minutes.
Stan Pilkadaris runs a fully cloud, outsourced-CFO practice that reports to clients monthly. Amortisation that used to be manual journals in Xero, or hours in Excel, now takes a couple of minutes to set up and posts itself every month.
“Clients get it when they see it beautifully laid out and coloured; they can see exactly what the flow is.”
- Who
- Stan Pilkadaris, founder, 30 years in the industry
- Firm
- Boutique and fully cloud, with team members in the Philippines
- Clients
- Virtual-CFO clients on monthly management reporting
- Stack
- Xero, AccountKit
The starting point
The schedules lived on one person’s machine.
Schedule work was done in spreadsheets and “some other software” that was “a little bit clunky, and it was desktop based.” With staff in the Philippines, that made the work hard to delegate and slow to check each month.
The firm’s week, before and after
Each month, every client
BeforeManual journal entries in Xero, or hours in Excel.
NowMinutesA schedule “takes a couple of minutes” to set up, then AccountKit posts the entries every month.
Month-end check
BeforeBuilding and checking schedules by hand.
Now“A very quick check”: cross-checking the balances against the financials.
Large annual bills
Before$480,000One client’s $480,000 insurance premium would land in July.
Now12 monthsAmortised across the full 12 months, so the monthly profit and loss stays accurate.
Equipment finance
BeforeHeld “as a liability and an unexpired amount”.
NowCurrent and non-current portions calculated properly on every schedule.
What they switched on
The tools Pilkadaris Advisory runs in AccountKit.
Alongside Xero. Each tool links to how it works.
- ComplianceAmortisationHis most-used tool. Rates, taxes and insurance get spread across the year instead of hitting one month.
- ComplianceEquipment finance“A no brainer”: the current and non-current split is something the firm now does well.
- AdvisoryClient mapsWhiteboard sketches become maps that explain restructures and estate planning, and help win the work.
- ComplianceInter-entity loansKeeps balances aligned for clients with multiple entities.
- ComplianceDivision 7APart of the compliance set he runs alongside the schedules.
- ComplianceFranking accountThe franking credit calculator sits in the same toolkit.
The result
What changed at Pilkadaris Advisory, in their numbers.
- insurance premium for one client, spread across 12 months
- $480,000
- a month, roughly, instead of a $50,000 to $60,000 rates bill in one hit
- $5,000
- to set up a schedule that then posts itself every month
- Minutes
“As soon as it goes into Excel, we’re just going to have rows and columns and errors.”
Figures and quotes from the Pilkadaris Advisory case study, first published on the AccountKit blog.
See how it fits your firm
Try the tools behind this story on your own clients.
Start a 14-day trial, or book a demo and walk through the setup Pilkadaris Advisory uses with the team.
